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Microsoft Access , , and Tutorial – Page 11 – Tutorials.
Access Working with Forms.
For more details, see Create a form by using the Multiple Items tool. When you are working with related data that is stored in separate tables, you often need to view data from multiple tables or queries on the same form and subforms are a convenient way to do this.
Since there are several ways of adding a subform depending on your needs, for more information, see the article Create a form that contains a subform a one-to-many form. A navigation form is simply a form that contains a Navigation Control. Navigation forms are a great addition to any database, but creating a navigation form is particularly important if you plan to publish a database to the Web, because the Access Navigation Pane does not display in a browser.
On the Create tab, in the Forms group, click Navigation , and then select the style of navigation form that you want. Access creates the form, adds the Navigation Control to it, and displays the form in Layout view. For more information, see Create a navigation form. There are several options that you can use to customize your forms, see if some the following fit your needs:. If you want to be able to select which fields appear on the form, use the Form Wizard to create your form.
Create a form by using the Form Wizard. Adding tabs to a form can make the form appear more organized and easier to use, especially if the form contains many controls. Create a tabbed form. A Web Browser Control lets you to display Web pages on a form. You can link the control to fields or controls in your database to dynamically determine which page is displayed. Add Web browsing to a form. Access places controls in guides called layouts to help you align controls on a form.
Find out how to move and size controls independently. Move and resize controls independently. Forms and reports. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback?
The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical. Not enough information. Not enough pictures. Forms ensure you're entering the right data in the right location and format.
This can help keep your database accurate and consistent. This lesson will address the benefits of using forms in a database. You will review examples of different forms and form components. Finally, you will learn how to use forms to enter new records and view and edit existing ones. Throughout this tutorial, we will be using a sample database.
If you would like to follow along, you'll need to download our Access sample database. You will need to have Access installed on your computer in order to open the example. Many of us fill out forms so often that we hardly notice when we're asked to use them. Forms are so popular because they're useful to the person asking for the information and to the person providing it. They are a way of requiring information in a specific format, which means the person filling out the form knows exactly which information to include and where to put it.
This is just as true of forms in Access. When you enter information into a form in Access, the data goes exactly where it's supposed to go: into one or more related tables. While entering data into simple tables is fairly straightforward, data entry becomes more complicated as you start populating tables with records from elsewhere in the database.
For instance, the orders table in a bakery's database might link to information on customers, products, and prices drawn from related tables.
In fact, in order to see the entire order you would also have to look at the Order Items table , where the menu items that make up each order are recorded.
The records in these tables include ID numbers of records from other tables. You can't learn much just by glancing at these records because the ID numbers don't tell you much about the data they relate to.
Plus, because you have to look at two tables just to view one order, you might have a difficult time even finding the right data. It's easy to see how viewing or entering many records this way could become a difficult and tedious task. As you can see, this record is much easier to understand when viewed in a form. Modifying the record also would be easier because you wouldn't have to know any ID numbers to enter new data. When you're using a form, you don't have to worry about entering data into the right tables or in the right format—the form can handle these things itself.
There's no need to go back and forth between tables because forms bring all of the information you need together in one place. Not only do forms make the data entry process easier for the user, but they also keep the database itself working smoothly. With forms, database designers can control exactly how users are able to interact with the database. They can even set restrictions on individual form components to ensure all of the needed data is entered and that it's all entered in a valid format.
This is useful because keeping data consistent and organized is essential for an accurate and powerful database. Depending on the database you're using, the forms you work with may include special tools and features that let you perform common tasks with one click of a button. You'll see examples of these tools in the interactives later in this lesson. However, no matter what type of form you're working with, you can follow the same procedures for carrying out certain basic tasks. There are two ways to find and view an existing record using a form, and they both use the Navigation bar at the bottom of the screen:.
The exact procedure you use for filling out a form will vary depending on the content and design of the form you're using. The forms in your database might be similar to the examples in the two interactives below. Between them, they include most of the features you'll commonly encounter in forms. Click the buttons in the interactive below to learn about a simple form. The drop-down search box allows you to search for existing records. Simply begin typing, and records that match your search will appear in the drop-down list.
You can also browse existing records. Just click the drop-down arrow and scroll through the list of records. Most data entry using forms is done with labeled text boxes.
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